Privacy Policy
Last updated: March 2026
1. Introduction
Virtual Minds ("we", "us", "our") operates the Virtual Minds AI Business Platform and associated applications (Room AI, Garden AI, Car AI, Reshot AI, AI Chart Analyzer, AI Chat Analyzer, LeadsMind, and InsureMind). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform and services.
2. Information We Collect
Personal Information
We may collect personal information that you voluntarily provide, including:
- Name, email address, and contact details when you create an account or contact us
- Billing and payment information for paid services
- Profile information and preferences
- Content you upload or generate using our AI applications
Usage Data
We automatically collect certain information when you use our services:
- Device type, operating system, and browser information
- IP address and approximate location
- Usage patterns, features accessed, and session duration
- Referral sources and pages visited
3. How We Use Your Information
We use collected information to:
- Provide, maintain, and improve our AI platform and applications
- Process transactions and send related information
- Respond to your inquiries and provide customer support
- Send marketing communications (with your consent)
- Monitor usage and analyze trends to improve user experience
- Detect, prevent, and address technical issues and security threats
4. Data Storage and Security
Your data is stored on secure servers hosted on Google Cloud Platform (GCP). We implement industry-standard security measures including:
- Encryption at rest and in transit (TLS 1.3)
- Role-based access control (RBAC)
- Regular security audits and vulnerability assessments
- Automated backup and disaster recovery procedures
5. Third-Party Services
We may share your information with trusted third-party service providers:
- Google Cloud Platform — Infrastructure and hosting
- Analytics providers — Usage analytics and performance monitoring
- Payment processors — Secure payment handling
We do not sell your personal information to third parties.
6. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Object to or restrict processing of your data
- Data portability — receive your data in a structured format
- Withdraw consent for marketing communications
7. Cookies
We use cookies and similar tracking technologies to enhance your experience. You can control cookie preferences through your browser settings. Essential cookies required for platform functionality cannot be disabled.
8. Children's Privacy
Our services are not directed to individuals under 16 years of age. We do not knowingly collect personal information from children.
9. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.
10. Contact Us
If you have questions about this Privacy Policy or your data, please contact us at privacy@virtualminds.tech or visit our Contact page.